How To Make Sharepoint Always Open In App

Welcome to the world of SharePoint, where collaboration and organization meet. Are you tired of constantly having to switch between your browser and apps while using SharePoint? Don’t worry, we’ve got you covered. In this article, we will show you how to make SharePoint always open in the app, saving you time and increasing productivity.

What Is SharePoint?

SharePoint is a web-based collaboration platform from Microsoft that enables organizations to efficiently share and manage content, knowledge, and applications. It can be integrated with Microsoft Office and offers a high level of customization, allowing companies to create various solutions such as document management, intranet portals, and project management.

SharePoint is specifically designed to enhance internal communication, collaboration, and productivity within a company.

What Are The Different Ways To Access SharePoint?

When it comes to accessing SharePoint, there are multiple options available to users. In this section, we will discuss the different ways to access SharePoint, including using a web browser, the SharePoint app, and Microsoft Teams. Each method has its own unique advantages and features, so it’s important to understand the differences to determine which one best suits your needs. Let’s dive into the various ways you can access SharePoint and how they can enhance your overall experience.

1. Using a Browser

When accessing SharePoint through a browser, follow these steps:

1. Open your preferred browser.
2. Enter the SharePoint URL in the address bar and press Enter.
3. Log in with your credentials.
4. Access and interact with SharePoint sites, lists, and libraries.

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2. Using the SharePoint App

1. Open the SharePoint App on your device.
2. Sign in using your credentials.
3. Upon successful login, navigate to the desired SharePoint site or document library.
4. Click on the document or file you want to access or edit.
5. Once you open a document, you can perform various actions like editing, sharing, or downloading.

For a seamless experience, using the SharePoint App ensures easy access to documents, streamlined collaboration, and enhanced security features.

3. Using Microsoft Teams

1. Open Microsoft Teams.
2. On the left-hand side, select the Teams tab.
3. Choose the desired team and then click on the Files tab to access SharePoint documents associated with the team.

Pro-tip: Integrate SharePoint with Microsoft Teams to easily collaborate and manage documents within your team.

Why Would Someone Want To Always Open SharePoint In App?

Have you ever wanted to always open SharePoint in the app instead of the browser? There are many reasons why someone would prefer this, and we will explore them in this section. From a better user experience to accessing advanced features and improved security, there are definitely some benefits to opening SharePoint in the app. Let’s take a closer look at each of these reasons and how they can enhance your SharePoint experience.

1. Better User Experience

• Make sure you have the most recent version of the SharePoint app installed on your device.
• Launch the SharePoint app and log in using your credentials.
• Go to the settings and choose the ‘Always open in app’ option.
• Confirm your selection to activate the feature.

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2. Access to Advanced Features

• Gain access to advanced features through the SharePoint App or Microsoft Teams integration.
• Enhance collaboration with features like co-authoring, version history, and advanced document management tools.
• Utilize advanced capabilities for data analysis, business intelligence, and customized workflows.

3. Improved Security

Enhancing security in SharePoint involves:

1. Implementing multi-factor authentication (MFA) to add an extra layer of protection.
2. Utilizing data loss prevention (DLP) policies to prevent the sharing of sensitive information.
3. Setting up conditional access to control access based on various conditions such as device compliance and location.

True story: A company experienced improved security in SharePoint after implementing MFA and DLP policies, effectively preventing unauthorized access and data leaks.

How To Make SharePoint Always Open In App?

SharePoint is a powerful collaboration tool that allows users to access and manage files and content from anywhere. However, some users may prefer to always open SharePoint in the app rather than the web browser. In this section, we will cover three methods to make this change: changing the default program settings, utilizing the “Open in App” option, and using the SharePoint app on mobile devices. With these tips, you can easily access and work on SharePoint content in the app of your choice.

1. Change the Default Program Settings

To modify the default program settings for opening SharePoint, follow these steps:

1. Open Control Panel and navigate to Default Programs.
2. Select ‘Set your default programs’.
3. Choose the application you would like to use to open SharePoint, then click ‘Choose defaults for this program’.
4. Check the box next to ‘Select all’ and save your changes.

If you have any company-specific guidelines on default program settings, please consult your IT department.

2. Use the “Open in App” Option

1. Open the SharePoint document or library in your web browser.
2. Locate the ‘Open in app’ option, typically found in the toolbar or menu of the browser.
3. Click on ‘Open in app’ to launch the SharePoint document or library in the SharePoint app on your device.

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3. Use the SharePoint App on Mobile Devices

1. Make sure to have the SharePoint app installed on your mobile device.
2. Launch the app and log in using your SharePoint account credentials.
3. After successfully logging in, browse through the app to find the desired documents or sites.
4. Pro-Tip: To streamline navigation, utilize the search function within the SharePoint app to quickly find specific content.

What Are The Limitations of Always Opening SharePoint In App?

While opening SharePoint in app can provide a more streamlined and efficient experience for users, there are some limitations that should be considered. In this section, we will discuss the potential drawbacks of always opening SharePoint in app. These include compatibility issues with different devices and operating systems, limited functionality compared to the web version, and the need for additional steps to access certain features. It is important to be aware of these limitations in order to make an informed decision about how to access SharePoint.

1. Compatibility Issues

• Ensure compatibility of SharePoint with a variety of devices and browsers.
• Conduct tests on various platforms to identify any compatibility issues with SharePoint’s functionalities.
• Collaborate with the IT team to address and resolve any concerns regarding compatibility.

Pro-tip: Keep SharePoint and related software regularly updated to mitigate any potential compatibility issues.

2. Limited Functionality

• Lack of features: When using the app to access SharePoint, certain advanced features that are available on the browser version may be limited.
• Customization constraints: The app interface may restrict customization options, unlike the browser version.
• Data handling limitations: Managing large datasets or performing complex data manipulation may be more difficult in the app environment.

3. Extra Steps Required

• Click ‘Start’ and select ‘Settings’.
• Choose ‘Apps’ and then ‘Default Apps’.
• Click on ‘Choose default apps by file type’ and select the file type you want to change.
• Choose the app you want to use to open the file type.

For a smoother user experience, consider exploring the ‘Open in App’ feature as an alternative which may require a few extra steps.

Frequently Asked Questions

How do I make SharePoint always open in the app?

To make SharePoint always open in the app, follow these steps:

1. Click on the gear icon in the top right corner of the SharePoint site.

2. Select “Site Information” from the dropdown menu.

3. Under “Web Address”, click on the “Open in SharePoint” button.

4. A pop-up window will appear asking if you want to always open SharePoint in the app. Click “Yes”.

Why should I make SharePoint always open in the app?

Making SharePoint always open in the app allows for a more streamlined and integrated experience. It provides access to all the features and functions of SharePoint and allows for better collaboration with team members.

Can I change the app that SharePoint opens in?

Yes, you can change the app that SharePoint opens in by following these steps:

1. Click on the gear icon in the top right corner of the SharePoint site.

2. Select “Site Information” from the dropdown menu.

3. Under “Web Address”, click on the “Open in” button.

4. Select the desired app from the list.

Will all users on my SharePoint site have to make this change?

No, only individual users who want to make this change will need to follow the steps to make SharePoint always open in the app. Other users can continue to access SharePoint in their preferred way.

What if I don’t have the app installed?

If you don’t have the app installed, you will be prompted to download and install it when you try to open SharePoint in the app. Once the app is installed, you can follow the steps to make SharePoint always open in the app.

How do I undo this change and make SharePoint open in the browser again?

To undo this change and make SharePoint open in the browser again, follow these steps:

1. Click on the gear icon in the top right corner of the SharePoint site.

2. Select “Site Information” from the dropdown menu.

3. Under “Web Address”, click on the “Open in” button.

4. Select “Browser” from the list.