How To Log Out Of Sharepoint

Are you struggling to log out of SharePoint? You’re not alone. Many users find themselves stuck in the system, unable to find the log out button. But fear not, we have the solution for you. In this article, we will guide you step-by-step on how to successfully log out of SharePoint.

What Is SharePoint?

SharePoint is a versatile web-based collaboration platform that seamlessly integrates with Microsoft Office. It is primarily used for document management and storage, but also offers features such as communication, business intelligence, and enterprise search. When discussing ‘what is SharePoint?’, it’s important to highlight its ability to facilitate team collaboration, allowing users to easily share and manage content, knowledge, and applications throughout the organization.

While utilizing SharePoint, be sure to take advantage of its extensive range of features, including:

• Document version control
• Task management
• Customizable team sites

to enhance productivity and streamline workflows.

Why Would You Need to Log Out of SharePoint?

For security reasons, it is important to log out of SharePoint, especially when using a public or shared computer. By logging out, you can prevent unauthorized access to sensitive information and maintain data privacy. Additionally, logging out frees up user licenses, allowing other team members to access SharePoint. It also helps prevent accidental modifications to documents or data by other users who may have access to the same device.

So, why would you need to log out of SharePoint?

How To Log Out of SharePoint on a Computer?

Logging out of SharePoint is an essential step to protect your sensitive information and ensure the security of your account. In this section, we will cover the various methods of logging out of SharePoint on a computer. From using the built-in sign out option to utilizing your browser’s private mode or clearing your cookies and cache, we’ll provide step-by-step instructions for each method. By the end, you’ll have a clear understanding of how to properly log out of SharePoint to keep your data safe.

1. Using the Sign Out Option

When utilizing the Sign Out option in SharePoint, please follow these steps:

1. Locate the user profile icon in the upper right corner of the page.
2. Click on the icon to access the dropdown menu.
3. From the menu, choose the ‘Sign Out’ or ‘Log Out’ option.

In the past, signing out of a location or event was a significant element of social etiquette, ensuring that one’s departure was acknowledged. In ancient Rome, guests would inform the host of their departure before leaving a banquet.

2. Using the Browser’s Private/Incognito Mode

• Open your web browser.
• Click on the menu icon (three vertical dots).
• Select ‘New Incognito Window’.
• You are now using the browser’s private/incognito mode and can log in to SharePoint.

3. Clearing Your Browser’s Cookies and Cache

• Click on the three-dot menu in the top right corner of your browser window.
• Select ‘Settings’ from the dropdown menu.
• Scroll down and click on ‘Privacy and security’ in the left-hand column.
• Click on ‘Clear browsing data’.
• Choose ‘Cookies and other site data’ and ‘Cached images and files’.
• Select ‘Clear data’.

The practice of clearing browser cookies and cache dates back to the early 1990s when web browsers first implemented these features to enhance user privacy and improve loading times.

How To Log Out of SharePoint on a Mobile Device?

For those who use SharePoint on their mobile devices, logging out may not be as straightforward as it is on a desktop computer. In this section, we will discuss two methods for logging out of SharePoint on a mobile device. The first method involves using the sign out option within the SharePoint app, while the second method requires clearing your browser’s cookies and cache. Both methods will ensure that you are completely logged out of SharePoint on your mobile device.

1. Using the Sign Out Option

1. To utilize the Sign Out option, first locate the profile icon or username at the top right corner of the SharePoint page.
2. Next, click on the profile icon or username to reveal a dropdown menu.
3. From the dropdown menu, select the ‘Sign Out’ option.
4. Be sure to wait for the confirmation message to ensure successful sign out.

2. Clearing Your Browser’s Cookies and Cache

• Click on the three-dot menu in the top-right corner of your browser.
• Select ‘Settings’ and navigate to ‘Privacy and security’.
• Click on ‘Clear browsing data’ and choose ‘Cookies and other site data’ and ‘Cached images and files’.
• Set the time range and click ‘Clear data’.

In 1994, Lou Montulli, an engineer at Netscape Communications, created the first cookie. The term ‘cache’ originates from the French verb ‘cacher,’ meaning ‘to hide’ or ‘to conceal.’

What Are the Risks of Not Logging Out of SharePoint?

Failing to log out of SharePoint can lead to various risks, including unauthorized access to sensitive information, potential data breaches, and compromised user accounts. It also increases the chances of security threats, such as malware attacks and phishing scams. Additionally, neglecting to log out may result in compliance violations and regulatory penalties, particularly in industries with stringent data privacy requirements.

How To Stay Logged Out of SharePoint?

Once you have successfully logged out of SharePoint, you may be wondering how to ensure that you stay logged out for added security. In this section, we will discuss several strategies to help you stay logged out of SharePoint. From implementing two-factor authentication to regularly monitoring your activity, we’ll cover all the necessary steps to keep your account safe and secure. So let’s dive in and learn how to stay logged out of SharePoint.

1. Enable Two-Factor Authentication

1. Go to your account settings or security settings.
2. Locate the Two-Factor Authentication (2FA) option and enable it.
3. Choose the method for receiving authentication codes, such as through an app or SMS.
4. Follow the setup process to link your account with the selected authentication method.
5. Verify the setup by entering a code sent to you.

2. Use a Strong Password

Using a strong password is crucial for safeguarding your SharePoint account. Follow these steps to create a secure password:

1. Include a mix of upper and lower case letters.
2. Use numbers and special characters.
3. Avoid using easily guessable information like birthdates or common words.

A friend of mine recently fell victim to a cyber attack due to using a weak password. By implementing a strong password, you can prevent unauthorized access and protect sensitive data.

3. Log Out of All Devices

1. Go to your SharePoint account settings.
2. Locate the ‘Log Out of All Devices’ option.
3. Click on the ‘Log Out of All Devices’ option to begin the log out process.
4. Confirm the action when prompted.

4. Regularly Monitor Your Activity

• Regularly check your login history and activity logs to ensure no unauthorized access and to monitor your activity.
• Review file and document access to track any unusual or suspicious activity.
• Set up alerts for any changes or access attempts to sensitive data.
• Conduct periodic security audits to identify and address any potential vulnerabilities.

Frequently Asked Questions

How do I log out of SharePoint?

To log out of SharePoint, click on your profile picture or initials in the top right corner of the screen. Then, click on the “Sign Out” button in the drop-down menu.

Can I log out of SharePoint from any page?

Yes, you can log out of SharePoint from any page. You can either click on the “Sign Out” button in the top right corner of the screen or use the “Sign Out” option in the drop-down menu under your profile picture or initials.

Will I lose my work if I log out of SharePoint?

No, logging out of SharePoint will not affect any changes or work that you have saved. Your work will automatically be saved and synced with SharePoint.

Can I log out of SharePoint on a shared computer?

Yes, you can log out of SharePoint on a shared computer. It is recommended to always log out of SharePoint after using it on a shared computer to ensure the security of your account and information.

What should I do if I forget to log out of SharePoint on a shared computer?

If you forget to log out of SharePoint on a shared computer, you can remotely sign out of all active sessions. To do this, go to your SharePoint settings and click on “Security and Privacy.” Then, under “Active Sessions,” click on “Sign out of all sessions.”

Is there an option to automatically log out of SharePoint after a certain amount of time?

Yes, there is an option to set an automatic session timeout in SharePoint. To do this, go to your SharePoint settings and click on “Security and Privacy.” Then, under “Session Timeout,” choose your desired time limit for the session before it automatically logs you out.