How To Add A Page To SharePoint Navigation

Are you struggling to navigate through your SharePoint site and find important pages quickly? Do you wish there was an easier way to access frequently used pages? If so, you’re not alone. Many SharePoint users face challenges with managing site navigation. In this article, we’ll explore a simple solution to add a page to the SharePoint navigation, making it easier for you to find and access important pages.

What is SharePoint Navigation?

SharePoint navigation refers to the methods used by users to navigate through a SharePoint site and access its content, pages, and resources. This includes the global navigation, which is visible on every page, and the current navigation, which is specific to the current site or page. The purpose of SharePoint navigation is to make it easy for users to find important information and improve their overall experience by providing clear pathways to content, sites, and features within the SharePoint environment.

Why is it Important to Add Pages to SharePoint Navigation?

Adding pages to SharePoint navigation is crucial for enhancing user accessibility and seamless content navigation. This is especially important because it allows users to easily find and navigate through the content they need. Without proper navigation, users may struggle to locate important information, leading to frustration and a poor user experience.

By adding pages to SharePoint navigation, users can easily access the content they need, improving overall efficiency and productivity.

How to Add a Page to SharePoint Navigation?

SharePoint navigation is an essential aspect of organizing and accessing content on your site. Adding a page to the navigation menu can make it easier for users to find and access important information. In this section, we will guide you through the simple steps to add a page to SharePoint navigation. From accessing the site settings to choosing the navigation type and saving the changes, we will cover everything you need to know to successfully add a page to your SharePoint navigation menu.

Step 1: Navigate to the Site Settings

• Locate and click on the gear icon at the top right corner of the SharePoint site to access the ‘Site Settings’.
• From the dropdown menu, select the ‘Site Settings’ option.
• Upon clicking ‘Site Settings’, you will be directed to the settings page where you can manage various aspects of the SharePoint site.

Step 2: Click on “Navigation” under “Look and Feel”

1. Navigate to the Site Settings
2. Click on “Navigation” under “Look and Feel”
3. Choose the Navigation Type
4. Select the Page to Add in the Navigation
5. Save the Changes

In 1996, Microsoft introduced the first version of SharePoint, aiming to provide a web-based platform for collaboration and document management. Over time, it evolved into a comprehensive content management and intranet solution, catering to diverse organizational needs.

Step 3: Choose the Navigation Type

1. Step 3: Choose the Navigation Type
2. Understand the website’s structure and content to determine the most suitable navigation type.
3. Structural Navigation: Use for sites with a defined, hierarchical structure.
4. Managed Navigation: Ideal for large sites with varied content that requires dynamic categorization.
5. Quick Launch Navigation: Best for easy access to important content with a simplified menu.
6. Current Navigation: Utilize for contextual links that adapt based on the user’s location within the site.

Consider the navigation type’s scalability, user-friendliness, and relevance to the site’s content when making your selection.

Step 4: Select the Page to Add in the Navigation

1. Locate the ‘Navigation’ section under ‘Look and Feel’ in the Site Settings.
2. Choose the desired navigation type, such as global or current navigation.
3. Identify the page to be added to the navigation.
4. Click on the page and select ‘Add to Navigation’ or a similar option, labeled as Step 4: Select the Page to Add in the Navigation.
5. Save the changes to finalize the addition of the page to the navigation.

Step 5: Save the Changes

1. Navigate to the Site Settings.
2. Click on ‘Navigation’ under ‘Look and Feel’.
3. Choose the Navigation Type.
4. Select the Page to Add in the Navigation.
5. Step 5: Save the Changes.

Pro-tip: After saving the changes, make sure to test the navigation to confirm that the page has been successfully added and is accessible from the navigation menu.

What are the Best Practices for Adding Pages to SharePoint Navigation?

SharePoint navigation is an essential element of a well-organized and user-friendly site. However, it can become cluttered and confusing if not managed properly. In this section, we will discuss the best practices for adding pages to SharePoint navigation. By following these guidelines, you can ensure that your navigation remains simple, descriptive, and organized, making it easier for users to navigate and find the information they need. From keeping the navigation simple to regularly reviewing and updating it, we will cover all the important aspects of maintaining an effective SharePoint navigation.

1. Keep the Navigation Simple

• Limit the number of items in the navigation to the most essential pages.
• Consider using drop-down menus or fly-out menus to prevent clutter.
• Avoid using ambiguous labels and prioritize clarity in navigation labeling.
• Ensure logical grouping of pages to enhance user experience.
• Regularly assess and update the navigation to reflect any changes in site structure or content.

Did you know? Research indicates that keeping website navigation simple can improve user satisfaction and increase user engagement.

2. Use Descriptive and Clear Labels

• Ensure that labels accurately describe the content of the page or site
• Use concise and meaningful labels to help users understand the purpose of each page
• Avoid using ambiguous or vague terms that could potentially confuse users
• Take into consideration the perspective of the end user when creating labels

3. Organize Pages into Logical Groups

• Group related pages based on their function or content.
• Consider the user’s perspective when organizing pages.
• Use clear and intuitive labels for each group.

Once, a colleague struggled to find crucial project resources in SharePoint. By implementing the concept of organizing pages into logical groups, access to essential documents became efficient and boosted overall productivity.

4. Regularly Review and Update Navigation

• Establish a consistent schedule for reviewing the current navigation structure.
• Scan for any outdated or irrelevant pages and eliminate them from the navigation.
• Adjust labels and categories to correspond with any modifications in site content or structure.
• Evaluate the navigation to guarantee it maintains its user-friendly and intuitive nature.

What are the Different Types of Navigation in SharePoint?

SharePoint offers various options for navigation, each with its own unique features and purposes. In this section, we will discuss the different types of navigation available in SharePoint and how they can be utilized to enhance the user experience. From the traditional structural navigation to the more dynamic managed navigation, we will explore the benefits and drawbacks of each option. Additionally, we will cover the quick launch navigation and current navigation, which provide quick and easy access to specific pages within the site.

1. Structural Navigation

Structural navigation is an essential aspect of SharePoint, ensuring a clear and organized hierarchy for easy access and a user-friendly experience.

• Step 1: Identify the site’s structure and hierarchies.
• Step 2: Determine the main sections and sub-sections.
• Step 3: Create a logical and intuitive navigational menu.
• Step 4: Test the navigation for accessibility and ease of use.
• Step 5: Implement user feedback to refine the structural navigation.

It is important to ensure that the structural navigation aligns with the site’s content, reflects the user’s needs, and allows for seamless browsing.

2. Managed Navigation

Managed navigation in SharePoint offers a way to effectively organize and categorize your site’s information, improving navigation for users. Here’s how to set it up:

1. Go to Site Settings
2. Click on “Term store management” under “Site Administration”
3. Create a new term set and terms
4. Associate the term set with your site’s managed navigation
5. Save the changes

Pro-tip: It is important to regularly review and update your managed navigation to ensure it accurately reflects the current structure and content of your site.

3. Quick Launch Navigation

1. Navigate to the desired site for Quick Launch navigation modification.
2. Click on the ‘Edit’ option in the Quick Launch menu.
3. Add a link to an existing page or create a new one.
4. Save the changes.

Fun fact: SharePoint’s Quick Launch navigation feature makes it simple for users to access important content and navigate within the site.

4. Current Navigation

1. Go to the Site Settings
2. Click on ‘Navigation’ under ‘Look and Feel’
3. Choose the Current Navigation Type
4. Select the Page to Add in the Navigation
5. Save the Changes

Frequently Asked Questions

What is SharePoint Navigation?

SharePoint Navigation refers to the menu or navigation structure of a SharePoint site, which allows users to easily navigate and find content within the site.

How do I add a new page to SharePoint Navigation?

To add a new page to SharePoint Navigation, follow these steps: 1. Go to the site where you want to add the page. 2. Click on “Settings” and then select “Site Settings”. 3. Under “Look and Feel”, click on “Navigation”. 4. In the navigation settings, click on “Add Link”. 5. Enter the page name and URL, and click “OK”. 6. The new page will now be added to your SharePoint Navigation.

Can I add a page to SharePoint Navigation from any site?

Yes, you can add a page to SharePoint Navigation from any site that you have permission to edit. Simply follow the same steps as mentioned in the previous answer.

How can I change the order of pages in SharePoint Navigation?

To change the order of pages in SharePoint Navigation, follow these steps: 1. Go to the site where you want to change the order. 2. Click on “Settings” and then select “Site Settings”. 3. Under “Look and Feel”, click on “Navigation”. 4. In the navigation settings, click on the page you want to move. 5. Use the arrows on the right to move the page up or down in the navigation hierarchy. 6. Click “OK” to save the changes.

How do I remove a page from SharePoint Navigation?

To remove a page from SharePoint Navigation, follow these steps: 1. Go to the site where you want to remove the page. 2. Click on “Settings” and then select “Site Settings”. 3. Under “Look and Feel”, click on “Navigation”. 4. In the navigation settings, click on the page you want to remove. 5. Click on “Delete” at the bottom of the page. 6. Confirm the deletion and the page will be removed from SharePoint Navigation.

Is it possible to customize the navigation structure in SharePoint?

Yes, it is possible to customize the navigation structure in SharePoint. You can add, remove, and rearrange pages to create a navigation structure that best suits your needs. You can also use the “Edit Links” option to organize pages into different categories and subsites.