How To Pin Sharepoint To Quick Access

Are you tired of constantly searching for your SharePoint site in File Explorer? Look no further! This article will show you how to easily pin your SharePoint site to Quick Access, saving you time and frustration. Say goodbye to endless scrolling and hello to a more efficient workflow.

What Is SharePoint?

What Is SharePoint?

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. It is primarily used as a document management and storage system, but it is highly configurable and can be used for various functions such as an intranet or content management system.

Why Pin SharePoint to Quick Access?

If you are a frequent user of SharePoint, you may have noticed that accessing it through the browser can be time-consuming. Luckily, there is a solution: pinning SharePoint to your Quick Access toolbar. This simple yet effective step can greatly improve your workflow and productivity. In this section, we will discuss the reasons why pinning SharePoint to Quick Access is beneficial. From easy access to frequently used sites to quick navigation to important documents, we will cover all the advantages of this customization option.

1. Easy Access to Frequently Used Sites

• Open SharePoint.
• Find the ‘Frequently Used Sites’ section.
• Hover over the desired site.
• Click on the ellipsis that appears.
• Select ‘Pin to Quick Access’ for easy access to frequently used sites.

2. Quick Navigation to Important Documents

1. Access SharePoint and log in with your login information.
2. Go to the document library or site that houses the crucial documents.
3. Select the desired document for swift access.

Pro-tip: Utilize metadata and tags to effectively organize documents for even faster navigation.

3. Customization Options

Pro-tip: Regularly review and update your pinned sites to ensure quick and efficient access to the most relevant SharePoint resources.

Customization Options: Take advantage of the various customization options available to tailor your pinned sites to your specific needs and preferences.

Some customization options include:

1. Rearrange the order of pinned sites based on frequency of use or priority.
2. Change the display name of pinned sites to make them more recognizable and user-friendly.
3. Remove pinned sites that are no longer frequently used or relevant.

How To Pin SharePoint to Quick Access?

SharePoint is a powerful tool for collaboration and document management, but navigating to your frequently used sites and libraries can be time-consuming. In this section, we will discuss how to save time and streamline your workflow by pinning SharePoint to your Quick Access toolbar. We will cover the steps for pinning individual sites, document libraries, and even entire SharePoint sites, giving you quick and easy access to your most important resources.

1. Pinning Individual Sites

1. To pin an individual site, open SharePoint in your web browser and navigate to the desired site.
2. Next, click on the ‘Add to Quick Launch’ or ‘Pin to Quick Access’ option, typically represented by a pushpin icon next to the site name.
3. Once pinned, the site will be easily accessible in the Quick Access section.

2. Pinning Document Libraries

1. Open SharePoint in your web browser.
2. Navigate to the desired document library.
3. Click on the ‘Pin to Quick Access’ option located at the top of the document library page.
4. The document library is now pinned to Quick Access for easy and quick access.

3. Pinning Entire SharePoint Sites

1. Open File Explorer and navigate to the SharePoint site you want to pin.
2. Click on ‘Add shortcut to OneDrive’ at the top of the page.
3. Confirm the addition by selecting ‘Add shortcut’ in the dialog box that appears.

SharePoint allows for quick access to vital resources, fostering seamless collaboration.

What Are The Other Ways To Access SharePoint?

While pinning SharePoint to Quick Access is a convenient way to access the platform, there are other options available as well. Let’s take a look at some alternative methods for accessing SharePoint. These include using the SharePoint app, bookmarking the site, and adding a shortcut to the desktop. Each of these methods offers its own unique benefits and can be useful in different situations. Read on to see which method may be the best fit for your needs.

1. Using the SharePoint App

1. To begin, go to the app store on your device and download and install the SharePoint app.
2. Next, open the app and use your Office 365 username and password to sign in.
3. Once logged in, you will have access to all your SharePoint sites, documents, and content through the app interface.

2. Bookmarking the Site

1. Open the SharePoint site in your web browser.
2. Once the site is open, click on the star icon located in the address bar to bookmark it.
3. A dialog box will appear, allowing you to name the bookmark and choose the folder in which to save it. Click ‘Add’ to complete the process.

For easy access, consider organizing your bookmarks into folders based on the type of content or frequency of use. This will help streamline your navigation and save time.

3. Adding a Shortcut to the Desktop

1. To create a shortcut on the desktop, right-click on the desktop and open the context menu.
2. Navigate to ‘New’ and select ‘Shortcut’.
3. Enter the SharePoint site URL and click ‘Next’.
4. Provide a name for the shortcut and click ‘Finish’.

A colleague of mine needed quick access to our team’s SharePoint site, so I demonstrated how to add a shortcut to the desktop. They were thrilled and found it extremely convenient, saving them time and effort.

How To Customize Quick Access for SharePoint?

Are you tired of constantly searching for your SharePoint site every time you need to access it? Customizing your Quick Access menu is the perfect solution. In this section, we will explore the different ways you can personalize your Quick Access for SharePoint, including rearranging the order of pinned sites, changing the display name of pinned sites, and removing pinned sites altogether. Say goodbye to endless scrolling and hello to a more efficient and organized Quick Access menu. Let’s get started!

1. Rearranging the Order of Pinned Sites

1. Open File Explorer and navigate to the Quick Access section.
2. Find the pinned SharePoint sites.
3. Click and drag the sites to rearrange them in the desired order.
4. Release the mouse button to save the new order.

Fun Fact: Rearranging the order of pinned sites in Quick Access can greatly improve productivity by providing easy access to frequently used SharePoint resources.

2. Changing the Display Name of Pinned Sites

• Open File Explorer and go to the Quick Access section.
• Right-click on the pinned SharePoint site you wish to change the display name of.
• Select ‘Properties’ from the menu that appears.
• In the General tab, click on the current name and enter the new display name for the pinned site.
• Press Enter to save the updated display name.

3. Removing Pinned Sites

1. Open File Explorer on your Windows PC.
2. Navigate to the Quick Access section on the left-hand side.
3. Right-click on the site you want to remove from Quick Access.
4. Select ‘Unpin from Quick Access’ from the context menu.
5. The site will be removed from the Quick Access list.

SharePoint, initially launched in 2001, was positioned as a document management and storage system. Over the years, it evolved into a robust content management and collaboration tool, revolutionizing how organizations manage and share information. In addition, users can easily remove pinned sites from their Quick Access list by following a few simple steps.

Frequently Asked Questions

What is SharePoint and how is it related to Quick Access?

SharePoint is a web-based collaboration and document management platform developed by Microsoft. Quick Access is a feature in Windows operating system that allows users to easily access frequently used files and folders. By pinning SharePoint to Quick Access, users can quickly access their SharePoint documents without having to navigate through multiple folders.

How do I pin SharePoint to Quick Access?

To pin SharePoint to Quick Access, you can either right-click on the SharePoint folder and select “Pin to Quick Access” or drag the folder to the Quick Access section in the File Explorer.

Can I pin multiple SharePoint folders to Quick Access?

Yes, you can pin multiple SharePoint folders to Quick Access. Simply repeat the steps of right-clicking or dragging the folders to the Quick Access section.

How do I remove a SharePoint folder from Quick Access?

To remove a SharePoint folder from Quick Access, right-click on the folder and select “Unpin from Quick Access” or simply drag the folder out of the Quick Access section in File Explorer.

Can I pin a specific document from SharePoint to Quick Access?

Yes, you can pin a specific document from SharePoint to Quick Access by right-clicking on the document and selecting “Pin to Quick Access.” This will create a shortcut to the document in the Quick Access section.

Will pinning SharePoint to Quick Access affect other users?

No, pinning SharePoint to Quick Access is specific to each user’s account and will not affect other users’ Quick Access settings. Each user can customize their own Quick Access section to fit their needs.